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Project Executive - Medical Communications

  • City / Town: GBR-ENG-Berkshire
  • Date posted: Aug 8 2018 6:30PM
  • Sector: Clinical Project Management
  • Employee status: Regular
  • Employment status: Full Time
  • Job reference: 1808080
  • Consultant: Samantha Prindiville

This Project Executive role offers a fantastic opportunity for those wishing to develop a career in medical communications with a focus on project management of communication and event programmes.  Ideal candidates will have a passion for organisation, timelines/deadlines and communication in addition to great filing/housekeeping and self-management.  Within the role, there is the opportunity to works across medical education, medical affairs and commercial projects with pan-European and US based clients.  
 
Responsibilities
 
•         Set up and maintain all project documentation files and records
•         Prepare project post event files
•         Support with internal financial process on projects including raising and reconciliation of purchase orders
•         Assist with the creation and coordinate all information and communications for assigned projects
•         Update and maintain internal databases, tracking systems and project plans with project specific information
•         Prepare, analyze and distribute status, tracking and project finance reports
•         Prepare presentation materials for meetings and project summary data
•         Co-ordination of materials review process via Zinc or similar review systems as per client specifications
•         Supporting the project manager with effective supplier liaison and management in delivery and financial processes
•         Coordinate project team and customer meetings, identifying and planning appropriate medium (Web, telecom, face to face) and ensuring arrangements are handled appropriately. Determine and plan all meeting requirements in advance, as directed by the Project Manager
•         Support with booking travel arrangements for project managers
•         Supporting project manager with liaison with congress organisers for technical aspects of exhibition delivery
•         Take and record minutes, notes and actions at assigned meetings, distribute and follow up accordingly
•         Coordinate with other project support staff within and across the organization to identify and consolidate support processes
•         Will serve as backup contact for internal project team as designated by project manager
•         Will undertake project management activities as directed by project manager
•         Preparation of project evaluations and key performance indicator reports

Qualifications

o Excellent attention to detail
o Great communication and interpersonal skills with great email and telephone etiquette
o Good problem solving skills
o Strong organizational skills
o Results and detail-oriented approach to work delivery and output
o Ability to work under close direction
o Strong software and computer skills, including MS Office applications
o Ability to prioritize, actively seek input and problem solve
o Ability to work independently and manage time efficiently
o Ability to establish and maintain effective working relationships with co-workers, managers and clients
o Is proactive and has ability to recognise when to escalate issues
o Flexibility to deliver to multiple stakeholders across a variety of projects
o Flexibility and adaptability to work in a deadline driven environment with multiple stakeholders
o Culturally sensitive and can adapt approach accordingly
o 1-2 years in a medical communications, events, PR, advertising or similar agency environment
o Customer service or project administration experience
o Strong computer skills in Microsoft Word, Excel, PowerPoint and Outlook

 

 

 

 

 


Did You Know?

* Quintiles helped develop or commercialize 98 of the Top 100 best-selling products of 2015
* Quintiles has 36,000 employees conducting business in more than 100 countries
* Quintiles was named to FORTUNE’s World’s Most Admired Companies® 2016 list
* Quintiles was named as a 2016 World’s Most Ethical Company® by the Ethisphere Institute

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